Post Summer Events, Here We Come!

What to avoid while planning events and how to properly prepare instead Run rabbit Run (avoid last minute planning)   If there is anything the phrase events planning rotates around, it is literally the planning. And in straight forward words, planning is all about time management and then looking into the logistics’ aspects of any event.  Book your venue in advance to get the one that you desire on the date that you prefer.   Book your vendors and suppliers in advance so they do not squeeze you into their schedule and give you the priority needed to deliver their best products and services.  Book and confirm your event in advance, this will enable you to send out the invitations in a timely manner that guarantees you a maximized attendance rate.   Pre-booking is simply being one step ahead of time and last minute approaches that bring you nothing but errors and stress.  Butterflies in my stomach (literally)  Forgetting to cater a considerate menu that serves all dietary needs. Culturally and dietary considerate menus are always appreciated and talked about post events. It is crucial to please people’s taste buds with good quality & quantity, Make sure to include our Vegan friends too!   Offer lactose free coffee options, halal bites options and virgin drinks. The more your menu is inclusive the better the feedback and overall experience will be.   Claustrophobic alert (venue selection )  Make sure there is enough room for your people to breathe (literally). It is crucial to book a space that allows your attendees to move freely, walk around and sit comfortably without feeling that they are squeezed into a small space & stressed about leaving or walking in again without being stared at.   A huge PLUS is having a nice warm corner for them to stand and mingle together. People tend to vent and chatter on the side wherever they go.   Mic Drop – Literally  (tech check)   No matter the nature of your event, be it virtual or live, rehearsal and tech-checking details is crucial to avoid any glitches. Trusting technology blindly is a risk we can take but better to avoid during an event. Check your wifi connection, a day in advance, connect all the devices you will need to the local wifi. Test the electrical plugs’ locations, their functionality and connect your devices via cables and bluetooth the night before to avoid any last minute inconveniences. If you will play any background music, make us a favor and subscribe to -ad free- platforms to avoid having makeup ads play on full volume. Or, just play a downloaded list (phew)  Not a man on a deserted island situation Check for events taking place around the same date you are willing to hold your event on. Are any competitors’ events / announcements taking place on the desired date ? Are there any public / summer holidays that might contribute to a lack of desired attendance around the date you are willing to book your event for? The above should be taken into consideration to maximize attendance & ensure an impactful event.  Play it by the rules    Be attentive to the local rules and regulations when carrying and event. Avoid violations and fines all together by checking if you need a specific license to cater food or serve drinks. Check the noise permit / law around the cut off time of of loud noise (entertainment) in case you are planning an event in a residential area.  Engine off, what’s next ?  The majority of attendees will use their cars to arrive to your event’s location unlike the people that will use public transport, so? It means sorting  out valet parking services / ensuring the venue has a practical parking space is a must not even a plus. A MUST. You do not want people arriving with hints of frustration due to getting lost in circles looking for a parking spot. (mind the heat if the parking spot is outdoors or underground)  Forget Me Not!  Since you will be booking the venue and all the details in advance, it automatically means that your invites were sent in advance too. So what’s the big deal you may wonder? Well, there is one downside (that is controllable) in case of sending out early invites: people forgetting about your event altogether. Unless it is in their reminders / calendar. Make sure to schedule reminders and notifications that can either be manually or automatically sent out to your invitees to remind them of the up-coming event. It is a huge PLUS if you customize the reminder with a cool headline that says for example :  Make sure you do not live a FOMO –  Mark your calendar and see you soon! 

Summer is another word for FUN, and while a big percentage of humans pack & travel back home or embark on a far east adventure, many more people tend to stay. Stay where temperatures hit 45 even 50 degrees celsius at times.   But does that mean the summer fun has been sentenced to death? Of Course not, not when you have us around here to manage the best themes, decorations, interiors, food catering, entertainment & much more. You might be wondering, what can be possibly entertaining enough to plan & organize indoors during this season, below are 4 timeless experiences & events that can still be enjoyable in summer if planned right:  Until we meet again… or NOT  Farewell Parties & Gatherings  Summer, always witnesses a pivot in people’s journeys on both the personal & career levels. Right before summer kicks in, people tend to change their jobs, and during summer they serve their notice period, what does that mean? The perfect occasion to arrange for an unforgettable farewell party be it in a venue or mansion.  Depending on your budget (how much the employees / direct manager) is willing to chip in, determines the scope of the celebration. But rest assured, if you do not miss on tasty food, a great theme with a funky photo booth alongside tasty drinks, it will be a farewell every other employee wishes for.  Keep Them Busy Away with boredom, fun for kids has arrived  One of the hardest, if not the sole hardest summer break turmoil is: kids at home. Kids post school finishes. It is a struggle for parents no matter how many times they have wished for a break from waking up early morning to getting kids ready alongside their drop offs & pick ups. Summer arrives hand in hand with boredom & a lack of outdoor spaces & activities with such heat to keep them happy & busy. Here, I will definitely suggest arranging a cool themed fun filled  indoor play date that caters to their energy levels & appetite without forgetting to invite their best friends. Depending on their age & interests, cool games, sports challenges, artistic contests & workshops can be arranged to keep them busy for 5 hours or less. Setting up magic shoes for the little ones, karaoke for the elderly ones, cooking classes & much more are ideas that will keep them occupied & offer them a core memory!  Before Remorse Kicks In  Not Too Hot Bachelors’ Parties  Take that heat of excitement indoors or to the patio or even by the pool & celebrate your friend before they step in a forever cage. You will miss him / her for sure once they tie that knot, so why not wildly enjoy their relationship status before it changes forever.  Lots of couples’ plans are on hold till the summer heat eases up, it is then when their big day is due. So, just before that and while it is still around the corner, throwing a bachelors’ party indoors or by the pool sounds just right! Arrange a great theme, might be minimal as well, offer mouthwatering delicacies that will fill you up & compliment the countless drinks you will toast with to a great future. Do ot forget the music, a live DJ, a band perhaps and loads of dancing to create an adult core memory.  Keep Things Wet Sip & splash by the pool  A freshly home made or catered juicy menu can simmer on your BBQ by the pool this summer leaving you with less reasons to be bored. I am here to remind you that there is no need to wait for an occasion to set your BBQ pool party! Just place drinks in ice buckets, turn the music on while you float on a massive unicorn inflatable in the pool.  The perfect scenario of enjoying the sun without suffering the heat is with no doubt, a pool party, which will tick all boxes if it included BBQ. Be it minimal or funky hippie themed to entertain your guests ,your options are countless. But however you plan it, make sure the decoration, food & playlist is on spot.  Enjoy this summer, live it all till the last sunray in every single sunset while you make memories. Always keep in mind, summers that go do not come back so make the most out of it and do not use the heat as a reason not to!